League of Women Voters of Melrose Annual Meeting
Date/Time: June 13,2022 7:00 pm
Location: Zoom
Attendees: Susan Baron, June Cuttino, Heather Doyle, Maureen Elia, Sister Stephanie Hayman, Gail Infurna, Mary Beth Margolis, Gayle Peterson, Anne DeSouza-Ward, Joyce Zeiner

Call to Order
Review and Adopt Nonpartisan policy (annual requirement)

• Anne read our Nonpartisan policy
• Motion to move to adopt policy made and seconded
• Accepted Unanimously

Report of the Year’s Activities (Steering Committee)
See Report of the Steering Committee

Report of the Treasurer

• Reviewed Proposed Budget
• Heather will apply for grant for $200 for web maintenance.
• Motion to move to vote to accept budget. Seconded
• Accepted Unanimously

Sponsorship and Sponsorship Time Frames – Adjust Sponsorship Amounts

• Presentation of new letter with two sponsorship levels

Discussion:
Can candidates or parties can be approached for sponsorships – we can ask state office, however it was remarked that this may have, if not the appearance of political favoritism, the smell of it.
Rolling Sponsorship Time Frames: In addition to letter with two levels, we will set a rolling time period for sponsorship. They will last one year and will be tracked on excel spreadsheet by both treasurer and steering committee. They will be reviewed at monthly meetings.

We will have a rolling sponsorship

• Motion to move to accept new letter with increased sponsorship amounts and rolling sponsorship time frames. Seconded.
• Accepted Unanimously

Action Items:

• Susan will check the letter to find out what the number on it represents and will also find out the number needed for tax exemption.
• Sister Stephanie will solicit several Melrose shops for sponsorship after this number is established.
• Joyce will also work with a potential local sponsor.
• Susan and Maureen will solicit banks.

By-Law Changes:
Anne went through the by-law changes required by the LWVMA and LWVUS and the changes made to reflect current practice.
Discussion: Thanks to Anne for her efforts

• Anne offered motion to move to accept by-law changes. Maureen Seconded
• Accepted Unanimously

Archives Project
Most of the documents and photos have been digitized. Susan Baron will be looking into creating a web page “front” so that these can be accessed in more user-friendly manner.

Joan Moore Scholarship:
Winner of the Joan Moore Scholarship for 2022 is Madeline Kozlowski.
Discussion:  Due to lack of applications for this scholarship, we used the provision to have the Melrose Permanent Scholarship Fund award this scholarship.

• • We have been asked to redouble efforts to award this directly to a person going back to college. Anne will check with library about promoting applications

Goals for the Coming Year — Directions to Steering Committee

• Could we change Meeting nights to another night? Monday is City Council meetings.
  • • Steering Committee can decide this and let membership know of meetings
• Would like to have Mayor’s Meeting- will put this on the calendar
  • Gail and Anne will take lead on making this happen.
  • We may change the date to sometime in late October or early November.
  • Steering Committee will identify possible dates in our August planning meeting. These dates will be communicated to Gail and Anne.
• Invite Joan Moore Scholarship recipient to visit with us for 10 minutes
  • We may not be able to do this in current year because we did not directly award the scholarship.
• League Archives digital conversion and storage project will continue
• We will try to increase Membership
• Obtain Sponsorships
• We will participate in promoting Voter registration and Voter information
• Continue to invite members to come to meetings by emailing about upcoming meetings

8:45pm Motion to Move to adjourn. Seconded
Meeting Adjourned